Hospitality Systems

Stop Running Your Restaurant Through Group Texts

Clopen gives restaurant owners, chefs, and GMs the systems they actually need to manage communication, scheduling, and financial operations.

See How Clopen Works

Clopen Ops

Live Sync
ServiceSchedulingCosting

Labor %

29.2

Within target

Open Tasks

14

4 due in next hour

Schedule Gaps

3

Coverage in progress

Food Cost Drift

+2.4%

Variance alert

Tonight's Service Run

76% complete
Lineup notes postedDone
Call-out coverage2 pending
Recipe update syncComplete

Most Restaurants
Run on Controlled Chaos

Clopen replaces fragile workarounds with dependable systems your team can run every shift.

high risk

Communication Breakdowns

Critical updates live in scattered texts and late-night message threads.

Impact

High

Frequency

Daily

high risk

Scheduling Chaos

Shift coverage, availability changes, and call-outs create daily fire drills.

Impact

High

Frequency

Weekly

medium risk

Training Inconsistency

Different managers train differently, so execution varies from shift to shift.

Impact

Medium

Frequency

Daily

medium risk

Recipe Knowledge Loss

Tribal knowledge disappears when key staff leaves or roles change.

Impact

Medium

Frequency

Weekly

high risk

Financial Blind Spots

Without visibility, labor and food cost problems are found too late.

Impact

High

Frequency

Weekly

Three Systems That Keep Restaurants Running Smoothly

Each module is designed for how restaurant teams actually operate during prep, service, and close.

Communication & Training Hub

Centralize daily lineup notes, menu changes, and training so every shift runs from the same playbook. Increase sales through better communication and knowledge.

  • lineup notes
  • menu updates
  • recipe library
  • training modules
  • staff certifications

Intelligent Scheduling System

Build schedules that don't fall apart mid-week. Clopen tracks staff availability, certifications, and coverage needs so managers stop scrambling when someone calls out.

  • AI schedule builder
  • availability tracking
  • certification based shifts
  • call-out automation
  • coverage notifications

Financial Command Center

Track the numbers that drive margin and performance, from recipe cost variance to labor efficiency. Honed over years of operations for James Beard and Michelin Guide restaurateurs.

  • recipe costing
  • inventory tracking
  • variance monitoring
  • labor analytics
  • forecasting

A Shift at Your Restaurant

Every restaurant runs into the same moments during a shift. The difference is whether your systems make them easier, or invisible.

10:30 AM

Opening the Restaurant

Current Reality

Chef is doing the morning walk-through. Inventory numbers don’t look right. Food cost has been creeping up. Figuring out why means digging through invoices, prep sheets, and spreadsheets.

With Clopen

Recipe costing and inventory tracking highlight variance automatically. The chef sees where margin is slipping before service even starts.

4:30 PM

Menu Change Before Service

Current Reality

Chef decides to 86 a dish before dinner service. Kitchen doesn’t have a POS terminal. Someone runs to the office. Someone else texts FOH. Half the staff gets the update. Two servers still ring it in.

With Clopen

Chef updates the item from their phone. Clopen syncs the change directly to the POS. The FOH team sees the update instantly in lineup notes. Service starts clean.

5:23 PM

Dishwasher No-Call-No-Show

Current Reality

Dishwasher never shows. Chef finds out mid-service. Now someone is texting staff while trying to run the line, or someone gets pulled off prep.

With Clopen

The shift absence triggers coverage notifications automatically. Available staff are pinged in order. A replacement gets confirmed without the chef leaving the line.

8:10 PM

Cocktail From Three Menus Ago

Current Reality

Guest asks about a house cocktail they remember from a few years ago. None of the current bartenders were here when it existed. The recipe might be in an old binder somewhere, or it’s gone.

With Clopen

Every house cocktail is archived in a searchable recipe library. Bartender pulls it up instantly. Ingredients, specs, and notes are right there.

8:45 PM

New Hire Mid-Service

Current Reality

New server is on their second shift. They trained with one manager. Tonight’s manager wasn’t there. Now nobody is completely sure what they’ve actually learned.

With Clopen

Training modules track exactly what each staff member has completed. Managers see certifications instantly. Everyone knows where the new hire is in the training process.

Run Clopen Your Way

Choose the operating model that matches your team and your growth stage.

Friends and Family

Custom Setup. You Run It.

We configure Clopen to match how your restaurant actually operates - from scheduling and communication to training and cost tracking. Once the system is in place, your team runs it internally as part of daily service.

This option gives operators full control while still starting with a system built for their kitchen, staff structure, and workflows.

Best for

  • * Independent restaurants
  • * Owner-operators who like running systems internally
  • * Teams comfortable managing schedules and communication
  • * Restaurants that want operational control

Typical restaurants using this

1-3 locations

10-50 staff

What your team manages

  • * daily lineup notes and communication
  • * weekly scheduling and coverage
  • * training modules and certifications
  • * recipe documentation and updates
  • * cost tracking and operational reporting
Explore the Platform

Critics Choice

Managed by 2Stack

We implement the system and help keep it running across your restaurants.

Our team configures Clopen around your operations, trains your managers, and supports the system as your restaurants grow. You get a structured operational system that evolves with your team.

Best for:

  • * Multi-location operators
  • * Restaurant groups scaling quickly
  • * Owners who want systems handled instead of managed internally
  • * Teams that want consistency across locations

Typical restaurants using this

3+ locations

50-200+ staff

What 2Stack helps manage

  • * system setup and configuration
  • * rollout across locations
  • * manager training and onboarding
  • * scheduling and communication workflows
  • * ongoing operational optimization

60-second diagnostic

Find Your Restaurant Operating Model

Not sure which setup fits your restaurant? Run a quick systems check and we'll recommend the best Clopen setup for your team.

1
2
3
1

How many locations do you operate?

2

How many employees per location?

3

Do you build schedules manually today?

4

Where do daily updates live?

Service Is Already Hard Enough

Restaurants shouldn't run on:

  • • group texts
  • • binders
  • • spreadsheets
  • • memory

Clopen builds the systems behind the service.

See the Clopen System